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Top 6 Tips For Vetting Warehouse Management Systems

  • General News
  • 11th January 2022

A good warehouse management system can aid your organisation’s operational efficiency. It can also help in inventory management and control. Even though you will find various warehouse management systems in the market, you need to choose one suitable for your organisation.

Suitability can vary in terms of integration capabilities, deployment options, and support. Therefore, it requires you to understand your operational needs and how each warehouse management system (WMS) can fit. Further to your operations, knowing how each WMS works in your industry can help your choice of options.

This article gives you several tips that can assist in narrowing down the right WMS.

Consider The Upgrade Path Of The WMS

Most warehouse management systems may meet your minimum requirements. However, you need one that can be dynamic. If a WMS has a path for upgrades on current market trends and future changes, it can help in case of any operational changes. This means that if there are necessary operational changes in the industry, the WMS should accommodate. In addition, it should allow software upgrades without the need for you to buy a new system.

A dynamic warehouse management platform should integrate feedback in its system and enable expanded functionalities.

End-User Experience

The WMS may customise its features to meet specific operational processes in some industrial operations like medical. If your operations don’t have any complex procedures, then you can get a WMS that’s simple to use and delivers to your standard.

In addition, you can look at how the WMS functions across various devices. For example, if it’s smartphone friendly. You can also check how it behaves when run on several devices simultaneously. Doing this can help reduce the risk of systems crashing, affecting smooth operations.

Growth Aspect

As you search for a fitting WMS, you need to look at a system that can grow and expand with your company. Look at a WMS that can integrate different locations and branches’ operations independently and interdependently. A good WMS should provide you with functionalities enabling you to manage the work processes of each unit from a single location.

The WMS should further allow the scaling up of your operations. For example, if you’re looking at increasing automation of your warehouse operations, then WMS should allow you to integrate this quickly. It should also enable your team members to create easy ways to compile reports, modify workflows, and other warehouse operations.

WMS Software Hosting

Again, the choice on the WMS to choose can depend on two organisational settings. It’s if you have operations across different geographical locations and work on your operations remotely.

If there are two or more warehouses and you don’t have the funds to buy on-premise servers for each location, you can take cloud-based WMS software. Whether you choose cloud-based or on-premise, WMS software can also depend on whether you have the internal expertise to provide the required maintenance.

Also, look at your mobility needs. If you have mobile operations, you should opt for a WMS to facilitate this. A remote-friendly warehouse management system can ensure your operations don’t need to run on office clock. Such a provision can increase productivity and flexible work schedules for your team members.

Implementation, Support, And Maintenance

Take time to assess each WMS software provider regarding implementation and support. You need to know the WMS’s implementation mechanisms and plan. Further, check if the provider can consistently provide support and training when you need it.

Most WMS providers can provide pre- and post-installation consultancy, but you can check that box to be sure. Check with the provider if they have a model development on return on investment (ROI). This can show you the savings return when using the particular WMS software.

Support and maintenance are key in ensuring your organisation benefits from the WMS you use. Therefore, it’s equally important to check what support you’ll get during your operations with the WMS. Some WMS providers may have this provision, but procedures and levels may differ. Overall, to keep your operations running efficiently, ensure you can receive prompt service.


Integrating the new WMS into your existing technology should form your vetting criteria. For this, you need to check with the WMS provider its interfaces. Check how to integrate it with your current platform to avoid malfunctions.

If you have an existing enterprise resource planning (ERP) software suite, check with the WMS provider if the software is part of the suite or not. If the WMS is a stand-alone software, it can mean more integration work to ensure both systems operate smoothly.


To sum it up, getting a list of WMSs is beneficial for you. Your choice needs to complement your organisation’s operation. You may not get an exact match for your business needs, but you should find a system that will give you the efficiency you want to achieve by following the guidance provided in this article.

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